PeopleX working calendar offers the flexibility to accommodate a diverse range of schedules and preferences that works for your organization.
To Create a Calendar Setting
Navigate to Attendance Management > Working Calendar.
All Calendar settings are listed here. Click on the respective icon to view, edit, deactivate or delete the calendar setting.
Note:
Deactivate
View
Edit
Delete
To create a new calendar setting, click ‘Add Calendar’.
- Enter the Calendar Code and an identifiable Calendar Name.
- Select Week Start Day of which Monday is set as the default Start Day.
- Enter the Effective Period if necessary. ( Do take note that by setting an effective period for a calendar, it will take precedence over the default calendar and all employee-specific calendar setting.)
- Input the remarks if necessary.
- Default Status will be active.
Define Off Day / Non-working day
Proceed to Off Day to define the off day. Tick the non-working days as off days.
You can set a random off-day or off-day rotation as well if necessary by selecting whichever day required an off-day rotation.
Note: Employees can still check in on a non-work day. However, if auto check-out is enabled and the employee did not check out, the system will auto check out at 6 pm irrespective of the working hour set for working days.
Define the Work Schedule
Next, go to Work Schedule to input the working hours and lunch hours. (Lunch hours is not a compulsory field but it will be used for early out / late in indicator for attendance if any half-day leave application. No indicator if left blank)
If you need to automatically recognize leave applications made on specific days, such as Saturdays, as half-day leave requests, tick the option - Is Half Day
Special Working Day
If your company observes certain special working days, you can customize these ad hoc working days according to your requirement and create a calendar that works for you.
Click Add Date and select the date accordingly.
You may skip this if you do not have any special working day.
Assign Working Calendar
Finally, go to Target Rule to set criteria if necessary.
If the calendar setting applies to all employees, you can skip this step and proceed to Save once done.
To add criteria, click on Add Criteria. Select the relevant criteria from the drop-down list under Criteria Key and choose a relevant value in the pop-up window to set the working calendar accordingly. If you need to set more than one criteria, click on Add Criteria again and repeat the step. Click Preview to check the rules you set and click Save when you're done. This calendar setting is applicable for those employees who meet the criteria that you set.
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